Hosting a tented wedding may be a necessity for couples tying the knot during winter, but it has also become something of a trend over the past few years. Creative DIY-enthusiasts have an advantage in their ability to create and coordinate the decorations without spending thousands of dollars on vendor fees. Challenges are sure to arise, however, and preparing ahead of time will make these roadblocks seem less intimidating. Here are tips for those who plan on throwing a tented wedding in the future:
- Couples who do not mind unpredictable weather should come up with a back-up plan in the event of rain, show, sleet, hail, or high winds. While most tents can withstand weather, it may be best to invest in side curtains that can roll down, turning the tent into a water-tight outdoor space. Consider a heater such as L.B. White’s 80K BTU tent heater and rent enough units to warm the entire space.
- Tent location is extremely important. When choosing a location, consider how far guests will have to walk, if they may get their shoes dirty, where the caterers will prep and cook, and where the rentals will be loaded and unloaded. Each of these factors will play a role in the final cost of the event, as well as guest experience.
- Communication with vendors is key. Tented weddings are unique and there is a chance that several vendors will not be familiar with the logistics. Additionally, tented weddings vary from event to event based on many factors. Be clear and honest with your vendors in terms of expectations and how much help is needed. It is always better to voice all requirements well ahead of time instead of at the last minute. Allow them access to the space and put them in touch with the right people to ensure your tented wedding is a success.
Once the wedding location has been finalized, secure any necessary permits immediately. Depending on your location, check with the local council on rules pertaining to an outdoor wedding.